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Agenda and Logistics

	1. Minutes of the 28th ENSA meeting, Bilbao 8-9 October 2007, are accepted
	2. Information of the chairman (Allenspach) P. Allenspach was in his function as chairman present at the following meetings: - 20 years of collaboration between Spain and the ILL, Madrid, 28 November 2007 - Neutron and Muon User Meeting 2008, Nottingham, 18-19 March 2008 - ESS presentation in Switzerland The ESF / ENSA Survey 2005 of the Neutron Scattering Community in Europe appeared, see http://neutron.neutron-eu.net/n_ensa/n_documentation
	3. ESS status/ESS-PP project (Allenspach) ESS: There are bids from three potential sites: Lund, Sweden, Bilbao, Spain, and Debrecen, Hungary. ESFRI installed the ESFRI Working Group on ESS siting (EWESS) or ‘Zinsli group and the ESS site review group (SRG) to do a site assessment in order to obtain objective data that can be compared. EWESS will no provide a ranking! The responses to the questionnaire are expected in July, and SRG will report to EWESS on September 15, 2008. ESS-pp: ESS-pp is a two-year EU (FP7) funded project, starting in April 2008, to carry out preparatory work towards the start of construction of ESS. The work is site independent. ENSA is one of the 12 partners. Peter Tindemans is chairman of the board. The project consists of 9 work packages.
	4. Information about meetings - Knudsen report on Meeting on Investigating Formation of Neutron Scattering Research Reactor Coalition, Vienna, Feb 2008. Report is added as Appendix A. Conclusion: ENSA will at present not take an active role in this initiative. - Deriu reports on RI-ERA Meeting, March 5-6, 2008, Brdo, Slovenia, Appendix B. Conclusion: ENSA will follow, and distribute knowledge about, the developments in this field. - Support letter Oyster (van Well, Allenspach) Van Well reports about the Oyster project at the Reactor Institute at the Delft University of Technology. By increasing the power, compacting the core and installing a cold source the performance of the cold-neutron instruments will improve by two orders of magnitude. Allenspach will write, on behalf of ENSA, a support letter. - Claver and Schober attended the Int. Technology, Education and Development Conference, March 2008, Valencia. Some contributions may be interesting for ENSA. They will report on this next meeting.
	5. Finances - Election of auditor (replacement of Deriu): By unanimous votes Deriu is replaced by Knudsen. - ENSA needs some financial means for awarding neutron prizes (e.g. Lewy Bertaut prize, promoting/performing education, etc.). A committee has been installed (Deriu(head) and McEwen) to investigate opportunities for sponsoring).
	6. Draft of Statutes; weight of votes (Allenspach) Suggestion for changing Statutes: - Article 3: Affiliation. Replace ‘Affiliation to ENSA is open to bodies representing neutron scattering users in those countries who are Members or Associates of the European Union ,and Switzerland, Norway and Russia’ by ‘Affiliation to ENSA is open to bodies representing neutron scattering users in European countries.’ Approved unanimously. - Article 5.6: Replace ‘Decisions …… will be made by a simple majority of delegates present’ by ‘Decisions ….. will be made by a simple majority of all delegate votes present. The number of delegate votes per national society is given in Annex 3 and may be reconsidered by the ENSA delegates at their regular meetings at intervals that are not more frequent than every two years’. Approved unanimously. - Annex 3. Three options were proposed. Option 0, based on number of members of national societies (1 vote for # < 50, 2 votes for 50 < # < 500, 3 votes for # > 500). Option 1 and 2 are based on number of citations of neutron-related papers with affiliation in the relevant countries, based on survey performed by Rauch. See annex C. With 9 votes pro and 5 votes con option 0 was chosen. This was also based on the discussion during the previous ENSA meeting, Bilboa October 8-9, 2007. The next time this Annex will be reconsidered will not be before October 2009.
	7. News from NMI3 EU-FP7 Schober reports on status of the NMI3 proposal. On February 27, 2008, the proposal for 22.5 MEuro was sent in. In June it became apparent that only a maximum of 15 MEuro could be granted. After ample discussion it was decided by all parties the networking that the access part will be reduced considerably; the other parts (networking, RTD, etc) on the average 25% reduction. Negotiations about the contract will start shortly.
	8. News from national societies / observers / facilities / organisations See the minutes
	8. Any other business - McGreevy took the opportunity, in his last ENSA meeting, to express his concern about the impact and visibility of ENSA. Discussion about future actions followed. Will be continued. - Next meeting will be held in Kopenhagen on October 2, 2008.